Last updated: October 31, 2018
Ventspils Augstskola (the “Organizer”, “we”, “us” and “our”) are committed to safeguarding your privacy and ensuring that you continue to trust the Organizer with your personal data. When you interact with us, you may share personal information with us that allows identification of you as an individual (e.g. name, email address, address, and telephone number). This is known as “personal data”.
2. WHAT INFORMATION DO WE COLLECT AND FOR WHAT PURPOSES?
When you visit the Organizer Site, our web server automatically records details about your visit: for example, your IP address, the website from which you visit us, the type of browser software used the Organizer Site page that you actually visit including the date and the duration of your visit. Please see our Cookie Notice for information on these technologies and your rights in relation to them (See section 5).
In addition, we process personal data that you provide through the Organizer Site, for example, when you enter personal details (e.g. name, address, email address, phone number) on a registration page or if you sign up for an email newsletter.
The Organizer may use the personal data that you provide to us with your consent for a specified purpose or when you interact with Organizer Site or we process your data if we have legal basis, namely, with regards to your registration to Organizer events or your request of Organizer services.
3. CHILDREN’S PERSONAL DATA
The Organizer does not knowingly solicit or collect personal data from children below the age of 18. If the Organizer discovers that it has accidentally collected personal data from a child below the age of 18, it will remove that child’s personal data from its records as soon as reasonably possible. However, the Organizer may collect personal data about children below the age of 18 years if authorized by the holder of parental responsibility over the child.
4. HOW DO WE SHARE PERSONAL DATA?
We do not share your personal data with any third party that intends to use it for direct marketing purposes, unless you have provided specific consent in relation to this.
The Organizer may share your personal data with third parties for other purposes, but only in the following circumstances:
I. With your consent
We will share personal data with third parties outside of the Organizer when we have your consent to do so. We require explicit opt-in consent for the sharing of any sensitive personal information.
II. For legitimate interests
We will share personal data based on legitimate interests as, for example, when you register for one of our events, except where such interests are overridden by your interests or fundamental rights, in which case we will request your explicit consent.
III. For external processing (service providers)
We may engage service providers, agents or contractors to provide services on our behalf, including to administer Organizer Sites and services available to you. These third parties may come to access or otherwise process your personal data in the course of providing these services.
The Organizer requires such third parties, who may be based outside the country from which you have accessed the Organizer Site or service, to comply with all relevant data protection laws and security requirements in relation to your personal data, usually by way of a written agreement.
IV. Compliance with laws
We will share personal data with third parties outside of the Organizer if we have a good-faith belief that access, use, preservation or disclosure of the personal data is reasonably necessary to:
– Meet any applicable law, regulation, legal process or enforceable governmental request
– Detect, prevent or otherwise address fraud, security or technical issues
– Protect against harm to the rights, property or safety of the Organizer, our users or the public as required or permitted by law
5. COOKIE NOTICE
5.1 ABOUT COOKIES
A cookie is a small piece of information that a web server asks the user’s browser to store on the user’s local computer, and then later their browser presents this information to the web server. In its simplest form, a cookie is an identifying number.
5.2 WHAT TYPE OF COOKIES DO WE USE?
We use two types of cookies on Organizer Sites: persistent cookies and session cookies. A persistent cookie helps us recognize you as an existing user, so it’s easier to return to Organizer Sites or interact with our services without signing in again. In the event you sign up to one of our platforms, a persistent cookie stays in your browser and will be read by the service when you return to one of our sites. Session cookies only last as long as the session (usually the current visit to a website or a browser session).
The Organizer does not know the identity of a person based on the ID. The cookies used by the Organizer do not contain any personal data about you nor are they used to look up your personal data. Even if you have entered personal data about yourself in one of the Organizer’s registration forms, the Organizer does not relate that information to the cookie data.
6. SECURITY OF PERSONAL DATA
However, since the internet is not a 100% secure environment, the Organizer cannot ensure nor guarantee the security of any information that the user may transmit to Organizer Sites. There is no guarantee that information may not be accessed, disclosed, altered or destroyed by breach of any of the Organizer’s physical, technical or managerial safeguards.
All Organizer employees who have access to and are associated with the processing of personal data are obliged to respect the confidentiality of all such personal data.
7. HOW LONG DO WE RETAIN PERSONAL DATA?
8. HOW CAN YOU ACCESS YOUR DATA OR CONTACT US?
You have a right to request access to your personal data. You may send us a request for access, provision of such information will be subject to the supply of appropriate evidence of your identity. You also have the right to request that the Organizer corrects any inaccuracies in your personal data.
You have the right to opt out of receiving marketing communications or any other information from the Organizer or about Organizer events and can do so by (a) following the instructions for opt-out in the relevant marketing communication or (b) by contacting us.
9. PHOTOS AND VIDEOS
By participating in Organizer events, you agree that the photos and videos taken will be used to further promote the activities. Organizer organizers has taken all necessary measures to ensure the security of personal data and to prevent its unjustified access to third parties.
Our address is:
Project manager of VIRAC and BALTICS project coordinator